Use a screen reader with the Accessibility Checker See Rules for the Accessibility Checker for more information.Ĭlick on an entry in the accessibility issues list to highlight the corresponding part of your document.Įverything you need to know to write effective alt text
You'll see a list of errors, warnings, and tips. The accessibility MailTip appears if one of your message recipients has set up a preference for receiving accessible email. Tip: In Outlook Online, you can also access the Accessibility Checker from a MailTip at the top of the message window. You can open the Accessibility Checker whenever you want by selecting the status bar button.
This adds the Accessibility button to your status bar, and keeps track of accessibility issues in real time. To be notified of accessibility issues in your Word, Excel and PowerPoint documents as you continue working on them, tick the Keep accessibility checker running while I work checkbox. Show me accessibility warnings only when I open the accessibility checkerĬheck accessibility while you work in Word, Excel and PowerPoint Any other issues will still appear in the Accessibility Checker pane, but they won't cause the MailTip to appear.Īt least one recipient is outside my organization If you're composing in Black Theme with dark mode enabled, which is the default for this theme, the Accessibility Checker runs but shows notifications only when text contrast is insufficient. Using a dark background to compose a message. Show me accessibility warnings while I workĪt least one recipient prefers accessible content The default option is to show accessibility notifications in certain scenarios, and if any accessibility issues are detected, a MailTip appears to guide you to review suggestions and fix the issue. Select File > Options > Ease of Access and select if you want to see accessibility notifications through a MailTip while you work, in certain scenarios, or only when you manually open the Accessibility Checker pane. In Outlook, the Accessibility Checker runs automatically when composing an email, and a MailTip will provide a convenient nudge to correct accessibility issues before sending your email. You can apply a one-click fix by selecting an action, or select the arrow button next to an action for more options. To easily address accessibility errors and warnings, select an issue to open the Recommended Actions list.
See Rules for the Accessibility Checker for more information. You'll see a list of errors, warnings, and tips with how-to-fix recommendations for each. On the ribbon, select the Review tab. If you're using Outlook, note that you'll only see the Review tab when writing or replying to messages. In this topicĬheck accessibility while you work in OutlookĬheck accessibility while you work in Word, Excel, and PowerPoint Lessīefore sending your email message or sharing your document or spreadsheet, run the Accessibility Checker to make sure your Microsoft Office content is easy for people with disabilities to read and edit.
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